Whether you run a small business or a large enterprise, managing and keeping track of your projects is always a challenge.
That’s why project management software has become so prevalent in the market. In fact, 77% of high-performing projects use project management tools.
These tools help you fully plan, execute, and close your projects efficiently. By using collaboration software like this, your team can manage and assign tasks, message each other in real-time, add files, track time, and more.
In this ultimate guide, I ranked and reviewed the best project management software to use this year.
These reviews are based on ease of use, pricing, features, project management capabilities, plan views, support, and more.
Let’s get started.
Here are my top picks for the best project management software for teams this year.
Wrike is a SaaS team collaboration and project management tool. product that boasts of a multi-pane UI, and also aids in team collaboration and project management.
They stand out with their wide range of project management features, including team communication, tracking employee availability, and viewing at-risk projects.
With fully-customizable team sprint dashboards, team members can view new, in-progress, and completed projects in one place. Teams can also schedule and share custom interactive reports to make faster decisions.
Wrike is available in multiple languages and compatible with both iOS and Android.
Wrike provides five plans that are great for marketers, enterprise companies, and small businesses.
Get started with Wrike and start your free trial.
Monday.com is a new version of the previously known Dapulse with a lot more features. With a clean interface and color-coded features, this platform is pretty straightforward to use and set up great for project managers and either big or small teams. They also offer a mobile app.
Monday.com offers four plans. The ‘Basic,’ ‘Standard,’ and ‘Pro’ plans for up to 5 users cost $25, $39, and $59 per month, respectively. The ‘Enterprise’ plan is quote-based.
GanttPRO is an online project management tool based on simplicity and Gantt charts.
Its Gantt charts provide a clear picture of tasks, team members, due dates, and priorities. There is also a grid view, board view, and portfolio view.
GanttPRO also excels with team management. Features like real-time synchronization, notifications, file attachments, comments, and mentions all keep team members in the loop on every project.
GanttPRO is $15 for one user and its pricing plans get cheaper per user as the number of team members increases.
Their tool costs $8.90 per month per user for 5 users ($44.50 per month).
$6.50 per month for 40 users ($260 per month).
$4.50 per user per month for 100 users ($450 per month).
Overall, if you’re looking for an easy-to-use, Gantt chart-based project management tool with little to no training required, GanttPRO is a great option.
ProofHub provides all the project management tools you need, under one roof. Tools that help you control your team(s) make it easier for you to finish your projects efficiently. It also ensures on-time project delivery and on-point team accountability.
Doesn’t offer customer support via phone
Can be difficult to use for beginners
Several users have complained about the difficulty in using certain features
Workflows and requirements management could be improved
The pricing plans start at $89 per month (billed annually) and go up to $45 per month (billed annually). They also offer a 30-day free trial.
Backlog is an all-in-one project management app for teams. By combining project management with version control and bug tracking, Backlog brings together code management and project management into one tool.
Additionally, teams can be prepared to collaborate and finish projects with Kanban boards for task tracking, Burndown and Gantt charts for project tracking, and custom Wikis for documenting your team’s shared knowledge.
Plus, Backlog features push notifications, comment history threads, and drag-and-drop file management to organize everything in one place.
Backlog features four cost-effective plans, including a free plan:
ProProfs is a simple project management tool that aims to keep every team in a company on the same page. It doesn’t let you miss out on any important event, whether you’re working from the office or a remote location. Moreover, it allows you to collaborate with your team members while keeping feedback, milestones, and the latest developments in the loop.
It provides a freemium plan for necessary functions. After this, there are three paid plans, starting from $19 per month and going up to $199 per month. The paid plans offer a 15-day free trial period.
ClickUp is perfect when it comes to solving multiple problems for a business. They are known as “the one app to replace them all” with tools that help with tasks, docs, chat, timelines, reminders, and more.
Over 100,000 teams use ClickUp, including major brands like Google, Airbnb, Nike, Netflix, Uber, and Ubisoft.
It’s also a highly-customizable tool, with the ability to create your own custom views and task boards that include team members and projects in progress, in review, completed, etc.
And if you’re looking to migrate to ClickUp from another platform, their simple automatic import all of your files and information in minutes.
ClickUp offers comprehensive time management, task management, facilitates collaboration between different business units and offers a wide range of integrations.
It’s also one of the few project management platforms to offer a freemium plan.
Apart from the Freemium plan, ClickUp offers three other paid plans. The ‘Unlimited’ plan costs $5 per user per month, and the ‘Business’ plan is $19 per user per month. Then you have ‘Enterprise’ plan, which is tailor-made for your requirements.
Named after a yoga pose, Asana is a highly popular SaaS-based project management system. It can run on Linux, Windows, Android, and iOS. Moreover, it boasts of multi-language capability, including French, German, Spanish, and Portuguese.
Asana comes with four pricing plans.
Workzone is a cloud-based project management software. One of its most prominent features is that it allows custom branding for businesses, allowing them to display their logos or signatures. Other than that, its focus is on enabling collaboration between different business units.
Workzone does not display its pricing on the website. You have to get in contact with the Workzone team to request a demo and get a quote.
Trello is a cloud-based, Kanban-style list-making application. Most users claim it to be a very flexible app that provides excellent project collaboration. The best part is that it offers a basic plan free of cost for beginners.
Trello offers three plans.
Podio is a holistic, web-based, powerful, and easy-to-use project management software. It is also one of the few project management solutions that offers a free, basic plan with limited features.
The first plan is free and allows up to 5 users. The ‘Basic’ plan is priced at $7.20 per month. The ‘Plus’ plan costs $11.20 per month and offers the option of automated workflows. The ‘Premium’ plan is $19.20 per user and offers a full suite of advanced features.
Teamwork is a team collaboration, project management, and task management software. It is entirely web-based and is compatible with both Android and iOS. On top of that, you get a wide range of cloud-based applications, along with a free plan.
Teamwork offers a free plan for up to five users. After that, the paid plans start at $9 per user per month and go up to $15 per user per month. You also get a quote-based plan that is highly personalized. Annual payment helps you save up to 20%.
MeisterTask is a project management software that helps organize and manage tasks in a beautifully designed, customizable environment. It is entirely web-based and doesn’t require any downloading or manual updating.
You get a free plan for basic requirements. The paid plans start from $8.25 per user per month and go up to $20.75 per user per month. They also offer one ‘Enterprise’ plan that can be tailored for each individual.
BaseCamp is a cloud-based online project management tool. It organizes everything in one place and eliminates the need for additional software.
Moreover, it helps segment projects into small parts, which increases the focus on each part.
The paid plan costs $99 per month. You also get a freemium plan with regular features. However, you won’t get the VIP customer support that is exclusive to the paid plan.
A few tools not yet listed include Zoho Projects, Microsoft Projects, LiquidPlanner, and Mavenlink.
Project management is the science or art of mobilizing a company’s resources towards the completion of a specific project or goal. It may be a one-time activity or a long-term work order. Project management software is either an on-premise or SaaS collaboration tool that allows teams to manage tasks, share deliverables, and work on projects to completion.
Naturally, the software tools that help companies perform project management are called project management software (or PM software for short).
Whether working on a software development project or a simple document, this collaboration software allows teams to work together faster, and save the company both time and money.
Ever since the first PMS was developed in 1896, called the harmonogram, the software has seen profound changes.
These days we have numerous types of project management software apps, including:
Project management is prevalent in science, engineering, information technology, military, and construction industries.
The best part is that project management software has brought about considerable automation and resourcefulness, which is a distinct advantage over traditional manual project management techniques.
A project management software app can help you perform the following tasks:
With intense competition all over the business world, merely registering for a project management platform is not enough.
You have got to be able to use it correctly and reap all the benefits in all its capacity.
After all, your competitors are going to be using such platforms as well, so efficiency and proper use can be the key to getting a competitive advantage.
Here are some of the steps you can use to maximize your results:
The first step is identifying the parts of the project you need help with and your desired outcome.
You need to identify things like:
If you don’t run a thorough analysis, you might end up overlooking the project management features that could have helped most.
After you’ve selected the online project management software to use, you need to choose the right plan for your business.
You could make a decision based on several factors, like the number of users you have, your budget, or other company-specific variables.
The good news is most PM tools provide several different pricing plans, along with a quote-based plan that can be customized based on your requirements.
With any platform, you need to get comfortable with the navigation panel. This panel contains all the tools that you’ll need to rely on.
Some of the components that a typical navigation panel provide are:
Creating a new folder is easy in any PMS, and can be done from the navigation window itself.
The folder usually contains all the details of a particular project.
After creating a new folder, start a new project, or add an existing project to the folder.
You just need to follow a few simple steps that are usually go something like this:
Naming —> Setting a start date and an end date —> Choosing your preferred view
The next step is adding the team members for the project. Adding the members is easy, and it allows all your team members to keep track of the progress of the project and other details they are working on.
ou can follow each task and see the progress each team member has made over a period of time.
The best part is that you can give each task a name, which helps you prevent overlapping between various tasks. It also helps you to easily locate the task/project when in need.
After the creation of the project, you can start to add tasks and assign them to different people in your team.
Take Trello, for instance:
After the creation of tasks, it’s now time to add the various details.
Some of them include:
As you work through the project, you can keep on updating the tasks as well as the sub-tasks.
Sub-tasks are critical additions to the “tasks.”
And just like the tasks, sub-tasks also need detailing, such as:
The benefit of most project management software apps is that the entire team can view all the tasks and sub-tasks (despite not being kept in the loop). This helps the whole team maintain the flow, which results in better transparency and flexibility.
A hallmark of using a project management tool is setting the priority levels.
Usually, the priority levels can be of three types:
However, setting a priority level can help you keep track of the tasks that you need to do urgently and ensure you complete all the projects in time.
It is something you will get the hang of once you start working on your PMS.
Usually, with reports and analytics on your dashboard, you can track and follow the progress of everyone in your team.
Dashboards usually help in filtering the list of tasks. Specific widgets can be created that help users see tasks and sub-tasks within a particular folder. Anyone can access the dashboard and keep abreast of things.
Make maximum use of the various visualization techniques available in your project management tool.
Most of such platforms today offer Gantt charts for efficient visualization that help in easy facilitation of tasks, and a high level of team collaboration.
All in all, project management applications aim to streamline the following work management steps:
When it comes to choosing the perfect project management platform, there isn’t any best or worst. It all comes down to the requirements of your small business, what metrics you use, your budget, among other things.
To choose the perfect software tool that aligns the best with your business, you could start with the following questions: